Terms of Use & Service Contract
Event Details
Event: Photobooth Rental
Non-Refundable Retainer: 20%
Package Inclusions
"Raleigh Photobooths LLC" agrees to provide (1) Bulb Booth Package including; unlimited 4-Pose B&W or Color 4" x 6" prints for the duration of the rental period, customized header/footer design on prints, delivery & set-up, on-site booth assistant(s) for the duration of the rental period, box of props, and password protected online hosting with FREE digital downloads for guests.
Location and Times
Event to be held at the designated event location on the event date(s) selected during booking. The active Photo Booth rental will be from the beginning of the booth operation to the end of the operation as specified in your booking confirmation. The booth will not be available outside the contracted times, or during any intermittent planned down time.
Payments
"Client" agrees to pay "Raleigh Photobooths LLC" the contract value for the rental. A Non-Refundable Retainer of 20% must be paid by check or credit card at time of contracting. A signed copy of the contract with required retainer must be returned to secure the date with "Raleigh Photobooths LLC". A check or credit card for the remaining balance shall be paid to "Raleigh Photobooths LLC" two weeks before the event or earlier if paying balance with Credit Card; or the Event Date if paying balance with a Check. If payment in full (including any add-ons) is not received based on this schedule, a late fee of $10 per day, in addition to the remaining balance shall be paid to "Raleigh Photobooths LLC". There is a possibility of booth down time at your event in order to change necessary operating media (photo paper, toner, etc.) and is expected to take approximately 5 minutes. This time is figured into the total rental period and will not be credited to client.
Cancellation Policy
In the case of cancellation per client's written request on or prior to two weeks before event, client will be refunded any payments made, minus the Non-Refundable Retainer. If services are cancelled after this date, no paid amount will be refunded. If event is postponed due to weather or any other unforeseen reason to "Client" and "Raleigh Photobooths LLC" event payments can be credited to a future event within one year of the event date and will be based on availability at time rebooking.
Optional Event Add-Ons and Rates
"Additional Booth Time" requested by "Client" prior to the event in writing or email or at the event by request of the attendant, will be charged at the rate of $150 per hour (pro-rated—rounded up to the next half hour). Additional "Idle Time" will be added at the rate of $25/hour. Any and all add-ons chosen within this contract or in written or email form by the "Client" will be added to the balance payment and paid to "Raleigh Photobooths LLC" in accordance to the payment schedule listed above.
Access & Location Requirements
Booth location must also be in a room with no less than an 8' clearance. Minimum door width for booth access is 28". Placement of booth can only be on level, hard and smooth surfaces such as tile, hardwood, concrete, carpeted room, etc. Grass surface, uneven stone surfaces or bare dirt are not acceptable and booths may also not be subject to rain, snow, or high winds. "Client" is responsible for providing a tent or inside location for the booth in case of inclement weather. "Client" will be notified of the inadequate environment and given the opportunity to choose a more acceptable location for the booth. We require one 110/120-volt grounded power outlet within 20' of booth location. All electric expenses and event access fees for attendant(s) for this contract will be paid by the "Client" and "Raleigh Photobooths LLC" will not be held liable or responsible for paying for these costs.
Damages
"Client" will be responsible for damages incurred from actions of the "Client" or their guests while the booth is on-site at the event location. Repair costs will be collected from client in the event of damage to the booth and will be notified of any damages within 48 hours of the event.
Forced Idle Time
If booth cannot be removed from the event at the conclusion of the contracted time, "Client" will be billed at the standard idle time rate of $25 per hour till the booth can be removed without affecting the event in a negative manner.
Vendor Meal
For any event with a duration of four (4) hours or longer, "Client" agrees to provide a vendor meal for each on-site attendant of "Raleigh Photobooths LLC".
Responsibility of Hosted Photos
"Client" assumes all liability and responsibility of approved photos uploaded to hosting website for "Raleigh Photobooths LLC". "Raleigh Photobooths LLC" reserves the right to use any appropriate photos taken during the rental for advertising purposes including but not limited to website exposure, print ads, brochures and advertising media.
This Service Contract constitutes the entire Contract between "Raleigh Photobooths LLC" and "Client", and supersedes any prior understanding or representation of any kind preceding the date of this Contract. There are no other promises, conditions, understandings or other agreements, whether oral or written, relating to the subject matter of this Contract.